Data Privacy

New Lebanon CSD
Data Privacy and Security

Privacy Policy

Parents Bills of Rights For Data Privacy and Security 

Data Privacy and Security Plan

Unauthorized Data Disclosure/Data Breach Complaint Form

 2-D Law

NYSED Data Privacy and Security Site 

Supplementary Information of District Approved Software

Data Protection Officer:

Superintendent – Andrew Kourt
New Lebanon Central School District
14665 Route 22
New Lebanon, NY 12125
akourt@newlebanoncsd.org

Access to Student Records/Privacy – Annual Notification

Under the Family Educational Rights and Privacy Act (FERPA), parents and students who are over 18 years of age (“eligible students”) have the right to inspect and review the student’s educational records. Such a request must be sent in writing to Superintendent Andrew Kourt at The New Lebanon Central School District at 14665 Route 22 New Lebanon, NY 12125. Arrangements will be made to provide access to such records within 45 days after the request has been received.

Parents also have the right to request the amendment of the student’s education records believed to be inaccurate or misleading by writing to the Chief Business and Financial Officer, identifying the record and specifying what they believe is inaccurate and why. And they have the right to consent to disclosure of personally identifiable information in a student’s education record, except to the extent that FERPA authorizes disclosure without consent. It is the district’s policy to disclose personally identifiable information from student records, without consent, to school district officials with legitimate educational interests (i.e., to fulfill professional responsibilities) and, upon request, to another school district or institution in which a student seeks enrollment. School officials include administrators, supervisors, instructors and support staff employed by the district; Board of Education members; a person or company (e.g., attorney, auditor or therapist) with whom the district has contracted to perform a special task; or a parent or student serving on an official committee or assisting another school official in performing duties. If the school opts not to amend the record as requested, the eligible student or parent will be notified of the decision and of their right to a hearing. Parents who believe the district has not complied with FERPA requirements may file a complaint with the Family Policy Compliance Office, U.S. Department of Educa-tion, Washington, DC, 20202-4605.

Student Directory Information

Consistent with the Family Educational Rights and Privacy Act (FERPA), student directory information (defined as name, grade, school, town of residence, photograph, participation in activities and/or sports, and any honors or awards received) may be released for publicity purposes to the media or other organizations. The purpose of doing this is to enable student activities and accomplishments to be publicized and for the creation of such publications as the annual yearbook, programs for graduations, concerts and other special events, sports activity sheets and honor roll or recognition lists. Achievements are typically publicized on the school website and through school district social media, press releases to the local media and official district publications. Directory information can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.

Parents/guardians who object to the release of their child’s directory information should notify in writing both the superintendent of schools and their child’s building principal within 14 days of the start of each school year. While the district will honor the request of any parent who has submitted written notification opting their child out of the release of directory information, the district is not responsible for media that cover news happenings, sporting events, or other school events that are open to the public, such as plays and musical performances.

Parent Bill of Rights

1. The right to inspect and review the student’s education records within 45 days of the day the district receives a request for access. Parents or eligible students should submit to the Building Principal a written request that identifies the records they wish to inspect. The Principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

2. The right to request the amendment of the student’s education records that the parent or eligible student believes is inaccurate or misleading or otherwise in violation of the student’s privacy under FERPA. Parents or eligible students may ask the district to amend a record that they believe is inaccurate or misleading by writing the Principal, clearly identifying the part of the record they want changed, and specifying why it is inaccurate or misleading. If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3. The right to provide written consent before the district discloses personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The exceptions, which permit disclosure without consent, include disclosure to school officials with legitimate educational interests or an authorized representative. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task(such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

An authorized representative is any individual or entity designated by a State or local educational authority or a Federal agency headed by the Secretary, the Comptroller General or the Attorney General to carry out audits, evaluations, or enforcement or compliance activities relating to educational programs.

Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll.

Data Breach Complaint

Unauthorized Data Disclosure/Data Breach Complaint Form

The right to file a complaint with the New Lebanon CSD concerning alleged failures by the district to comply with the requirements of FERPA. Complaints should be addressed to:

New Lebanon Data Privacy Officer
14665 State Route 22
New Lebanon, NY 12125